Cost of software being requested, if applicable.Vendor’s name and vendor contact’s name, email address, and phone number.Requestor’s name, email address, and phone number.Submit all PDF copies of the legal agreements (same legal agreements as noted above) to ITS Purchasing with the following information:.In either of these cases, use the following process for a software request: If a Requisition/Purchase Order is not possible for software requests, either because the vendor will not allow a PO or because the software is free (no payment is required). Upon approval from the AGO, Business Services will continue to process the PO through the normal PO process.If the AGO and the vendor cannot reach agreement on the legal language, the requestor will be notified to select a different vendor.Business Services will send legal agreements to the Minnesota Attorney General Office (AGO) and coordinate paperwork with the department and AGO.If there are any concerns with systems compatibility, ITS will notify the requestor and incompatible software will be denied. Information Technology Services (ITS) conducts a brief review within 1-2 business days of the request to ensure the requested software is compatible with existing IT systems.If the vendor requires signed documents, please note in the memo of the PO and attach a copy of those documents. If new, the vendor may request that the terms and conditions and/or license agreement needs to be signed. Submit a Requistion/PO for the software indicating if it is a new or a renewal purchase.Create a Requistion/Purchase Order via the Minn State Marketplace system for the software and note in the memo field that software legal agreements will be sent separately.REMINDER: All software, regardless of cost, require a security and legal review of the Terms & Conditions.
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